POSITION OVERVIEW:

Must live or work within the Southeast region

Rural Philanthropy Days (RPD) is a regional event that brings together nonprofit organizations with local and statewide funders, businesses, elected officials, and government agencies for a three-day conference. The purpose of RPD is to increase resources, collaboration, and the sustainability of the local nonprofit community expanding the relationships and opportunities available.

The Southeast region includes Baca, Bent, Crowley, Huerfano, Kiowa, Las Animas, Otero, and Prowers counties. The event is collaboratively planned by a regional Steering Committee, and this position sits on the conference Leadership Committee alongside two local event co-chairs. The Event Coordinator is a key individual to the success of the RPD conference. They are the informational liaison between the Committee, local government and businesses, vendors, presenters, and the host community. The Event Coordinator position reports to Community Resource Center staff.

Qualifications:

• Well organized and able to conduct multiple tasks simultaneously
• Ability to work well with a diverse group of people and in a highly collaborative environment
• Minimum of two years event planning experience
• Tech savvy with a strong command of Excel and Google Suite
• Experience with budget and contract management
• A deep appreciation for nonprofits and their impact throughout the region
• Strong written and verbal communication skills

PRIMARY RESPONSIBILITIES:

• Help identify quality venue and vendor options for the event, and advance relationships and contracts with selected vendors.
• Assist in identifying and communicating with local conference sponsors.
• Assist in outreach to presenters and panelists identified by the Steering Committee leaders.

• Maintain an up-to-date budget (cash and in-kind revenue, expenses, balance), in cooperation with the fiscal sponsor and the Fundraising Committee.
• Provide information about nonprofit organizations, community-based groups, local governmental entities, and leaders in the Southeast Region.
• Participate in four Steering Committee meetings, and the wrap up meeting following the event. Participate in monthly subcommittee teleconference calls as needed.
• Serve as a liaison to participants, presenters, vendors, event volunteers and the Steering Committee.
• Assist with participant questions about registration, including phone and email inquiries from potential and registered nonprofit and local government participants.

• Coordinate on-site conference logistics for the event including developing staffing plans, recruiting and supervising volunteers, and ensuring delivery from vendors of supplies and materials.
• Other duties as assigned

Hours: The hours for this position range depending on the phase of the planning process, with hours significantly increasing three months prior to conference. The first portion of the contract, from January through March will be approximately 2-5 hours per week; hours will increase with 10-15 hours projected from April – June; and increasing to closer to 20 hours per week for July and August; with some weeks in September at near 30-40 hours for the event itself. There will be some additional minimal hours following the event, at approximately 5 hours a week in October. We anticipate up to a total of 450 hours spread across December 13, 2022 – October 31, 2023

Salary Range: $20-21 hourly

Benefits: Health Time, 11 CRC Holidays 4 hours each holiday, $20 per month reimbursement for internet/phone. $20 monthly stipend for internet.

CRC is an equal opportunity employer. CRC is committed to providing an inclusive and welcoming environment for staff, AmeriCorps VISTAs, volunteers, and program participants. CRC welcomes applications from all, and strongly encourage women, people of color, people with disabilities, immigrants, and LGBTQIA+ people to apply.

To apply , please email a single PDF document of your resume and cover letter to stagg@crcamerica.org . Reference “SE RPD Coordinator” in the subject line.