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Job Title: Student Services Department Specialist

Salary Range: $18.56 - $22.44

Reports to: Director of Student Services

Please note that this position is 260 days (12 months) with 10 paid holidays, paid sick leave and paid flexible personal leave (3 days per year). The McMinnville School District provides generous personal and family benefits including medical, dental and vision coverage

Job Summary: Support Student Services Program goals and objectives.

Essential Job Functions:

• Knowledge of the special education process is preferred.
• Inputs, files and maintains information on students, student referrals, and student placement.
• Organize the preparation of program workshops and meetings; including agendas, meeting notes, program calendar, and staff credit.
• Inputs and maintains program specific information such as special education records, 504 programs, and tracking of tutor hours for district, state and federal reporting.
• Coordinates the distribution and collection of information using the district intranet, newsletter or other communication means.
• Organizes and distributes resources in the department library for staff.
• Tracks data and submits Oregon Department of Education Special Education Data Collections
• Oversees Powerschool and communicates
• Creates monthly reports on program tracking.
• Maintains office records and independently answers routine questions and correspondence not requiring the supervisor's attention.
• Assists others with various problems and questions concerning records, scheduling and computers.
• Answers phone for student services department. Types correspondence to staff, parents, and agencies as directed by the Department Director, Program Consultant, District Psychologist or Administrative Assistant.
• Obtains, gathers and organizes pertinent data as needed and puts it into usable form.
• Handles a wide variety of secretarial and clerical work including typing, filing, proofreading, requisition processing and duplication of materials.
• Responsible for being familiar with the school/district policies and procedures which govern the work.
• Prompt and regular attendance is required.

Other Job Functions:

• Performs other tasks as assigned.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.

Essential Job Requirements - Qualifications:

• Vaccinated against COVID-19.
• Ability to work cooperatively and harmoniously as a team member.
• Ability to plan, organize, and work without close supervision.
• Establishes and maintains effective working relationships with District personnel and the public.
• Maintains confidential information and the privacy of District staff, students, and families.
• Carries out work responsibilities effectively under pressure of deadlines, interruptions, and new or emergency situations.
• Ability to work with a diverse population.
• Ability to respect confidential information.
• Computer skills to include use of word processing programs, database programs and the Google Suite of products.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; and use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee may be exposed to bloodborne pathogens. The noise level in the work environment varies but is usually moderate.

Terms of Employment: Performance of this position will be evaluated annually in accordance with Board policy on evaluation of classified staff.

Note: The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. Employees who hold this position may be asked to perform duties of other positions on the same classification level.

MSD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of MSD’s goals.

McMinnville School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment. McMinnville provides equal access to individuals with disabilities.

McMinnville School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, national origin, age, disability or genetics. For more information see District Policy GBA-Equal Employment Opportunity.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA). Individuals with disabilities may contact the director of human resources for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.

Job Type: Full-time

Pay: $18.56 - $22.44 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: One location

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