Essential Functions

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  Perform accurate and detailed administrative support activities related to storing, retrieving, and integrating information for dissemination to staff and clients.

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  Provide DATA entry support for all GCMI CRM systems and Reporting systems .

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  Organize and maintain paper and electronic files; manage projects; conduct research;

In addition, disseminate information by using the telephone, mail services, Web sites, and e-mail.

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  Greet, respond to and/or direct customers or visitors to appropriate departments in a professional and timely manner.

• Screen incoming telephone calls to promptly relay messages and distribute information appropriately and professionally.

• Plan and coordinate meetings and arrangements for Executive Director.

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  Assure confidential and discreet handling of all company business including but not limited to customer, staff, and vendor, financial and organizational matters.

• Review and compare financial reports, providing feedback to management with any significant changes, errors, and/or omissions.

• Demonstrate a high level of software computer expertise to produce advanced level reports; create spreadsheets; compose correspondence; manage databases; and create presentations, reports, and other documents or business materials.

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  Coordinate, organize and identify resources to keep assigned projects on schedule and bring about successful completion of project goals.

• Support the preparation of reporting needed for GCMI Funding sources as needed

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  Help track and manage deadlines for all GCMI Annual renewal and certification(s) of all memberships, reporting, contracts, etc.

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  Work w/ marketing representative or contractor, on GCMI marketing of loan clients, website changes, updates, etc. Help collect and edit material for marketing

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  Support GCMI Staff with collection and creation of social impact information for loan clients, investors, GCMI Board of Directors and staff.

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  Draft materials for Board Meeting, and presentations under direction and authority of Executive Director.

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  Process and distribute all incoming and outgoing mail.

Other Duties and Responsibilities

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  Assists GCMI Staff with administrative paperwork as assigned.
• Support and Process all Accounts Payable and Receivables.
• Help manage and maintain all client Files on CRM systems.
• Maintains a professional office environment.
• Follows GCMI policies and procedures, perform an annual review of all policies and procedures for GCMI w/ the exception of the Lending Department; upholds company values; exhibits respect and sensitivity for cultural differences; promotes a harassment-free work environment.
• Research and data collection
• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required.

• All candidates must be fully vaccinated the Covid-19 virus, to be considered for this role

Education/Experience:

Associate’s degree in Business or Office Systems (or equivalent) strongly preferred. Equivalent combination of related work experience and education will be considered.

In addition, a minimum of 5 years related office work experience working with senior level management. Work experience in commercial/small business banking industry or financial setting highly desirable but not required.

Computer/Technology Skills

• Must have highly developed PC skills including: Microsoft Office Word, Excel, PowerPoint, and Outlook. Must familiar with Google suite of services (Google Docs, Surveys, etc)
• Preferred proficiencies at using desktop publishing software and digital graphics to create spreadsheets; compose correspondence; manage databases; and create presentations, reports, and documents.
• Ability to operate a variety of office equipment including printers, fax machines, photocopiers, scanners, and videoconferencing and telephone systems.

Work Hours

• Currently at part time position
• Minimum 20 hours per week. Hybrid schedule for office hours and virtual hours. Open to discussing options
• Management based on the operating needs of the business determines regular hours of work and scheduled overtime.
• Attendance/Punctuality - Is consistently at work and on time. Ensures work responsibilities are covered when absent.
• Must be flexible to deal with work schedule changes due to unexpected events.

If this position sounds right for you, please submit your resume to: willie@gcmination.org

Hourly rate is based on experience

Competitive benefits package for Full time employees: Health, Dental, Vision, Life Insurance and retirement plan w/ company match for all qualifying employees