Administrative Support Assistant Job at 2 Circle Inc
Duty Title : Administrative Support Assistant
Hiring Date Target: ASAP
Hours available per year: 1,000
Minimum required hours: N/A
- Work as needed is expected pace as needed by the team with flexible hours. Establishing a rhythm with the team at Program Analytics Division (PAD) is expected to drive the schedule of support requested.
Required Qualifications:
- Highly proficient in MS Office
- Fast learner for Excel template reports, conversion to PDFs for signature and staffing processes
- Experience and ability to book and maintain travel plans for key personnel
- Experience multi-tasking for senior leaders of companies
Standard Tasks Required:
- Travel booking (airfare, hotel and per diem that meets GSA standards) for VP (1) and Directors (2) as well as Expense Report creation upon return
- Maintain travel budgets for contracts as travel is planned, approved, expensed and invoiced (templates provided for update using Unanet)
- Maintain and track spend plan projections for labor hours on contracts as well as invoice status for accomplished work for the client
- Help craft contract performance reports (standardized reports) in Unanet time and expense reporting system for leadership
- Provide VP and Directors with priority item awareness for Corporate Taskings
- Receive training on expanded roles and responsibilities as the team continues to grow (as able to support)
- Coordinates inputs on Monthly Status Reports (MSR) for client contract requirements (due date of the final report, due date for inputs from PAD employees and keeps Directors on pace for final deliverables to the VP)
Education:
Bachelors Degree
Experience:
DOD knowledge preferred but not required
Clearance:
None
Location:
Eglin AFB, FL - Flexible Schedule
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