Position Summary

The Billing Specialist will assist providing financial, administrative and clerical support at our Port Lavaca, TX location. This position is primarily responsible for preparing and issuing invoices / bills to our customers. Under direct supervision, this function will complete defined tasks in accordance with standard operating procedures requiring some problem-solving skills and will support the general business operations by providing administrative support activities such as data entry, reporting, and basic analysis requiring attention to detail.

Duties and Responsibilities

• Prepares customer billings on various types of construction contracts including, Time and Material, Cost Plus, Lump Sum, and Guaranteed Maximum Price, with different billing cycles.
• Works with project teams to collect documentation required to invoice customers.
• Reviews supporting documents to confirm accuracy of billing.
• Sends invoices to customers through various channels or uploads into customer portals.
• Investigates and resolves customer questions; follows up to ensure resolution.
• Processes credit adjustments on accounts, i.e. - incorrect tax or fuel charges, misapplied or unapplied payments.
• Assists in reviewing and monitoring Aged Receivable Reports.
• Proactively manages Customer Collections in a professional manner.
• Works with Project Managers to solve collection issues.
• Assists management with ad-hoc requests, including special projects and initiatives
• Observes and complies with all safety rules.
• Performs other related duties as required and assigned.

Job Requirements

• Bachelor’s degree in accounting or finance; or, an equivalent combination of education and experience may be substituted on a year-to-year basis.
• Minimum of 3 years of experience in a construction environment.
• Maintain confidentiality regarding Customer, Client and employee information.
• The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment.
• Strong attention to detail and commitment to providing quality work in a timely manner.
• Excellent verbal and written communication and listening skills required.
• Must be able to work under pressure.
• Must be able to work individually and in a team.

Technical Knowledge and Skills:

• Proficient in Microsoft Excel (advanced level).
• Day to day working knowledge of SAP ERP preferred; previous experience with Viewpoint Construction software a plus.

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