Junior Project Manager Job at VIVA Creative
About the Junior* Project Manager position*
To assist the Senior Project Manger and act as a liaison from each project team to VIVA management to ensure communication is flowing both ways and the teams' resources are being efficiently utilized and supported.
Responsibilities include but are not limited to:
- Work directly with team leaders to ensure projects are being executed to VIVA standards.
- Keep accurate records of all shows with key dates in VIVA company-wide trackers.
- Take notes and send action items in weekly meetings.
- Train team members on VIVA software and policies.
- Track team member show assignments and external staffing needs.
- Monitor internal team bandwidth and recommend assignments and rest periods as appropriate.
- Communicate show loads and bandwidth of team and individuals with management team.
- Work with the resources team to fill external staffing needs.
- Create contracts and purchase orders for freelancer staff.
- Communicate contracting progress with show leads, freelancers, accounting, resources, and others as appropriate.
- Set up onboarding meetings for freelancers and project leads.
- Assist resources in maintaining our freelancer database.
- Attend and take notes in team member performance reviews with team leader.
- Proofread show documents.
- Ensure communication between show leads, accounting and account managers for SOWs and Change Orders is happening as appropriate.
- Work directly with Director of Production Management to develop, document, implement, and enforce company policies and best practices for efficiencies and world-class production.
- Act as production manager on shows as available and appropriate. May require travel.
Qualifications:
- B.A. / B.F.A / B.S. preferred
- Demonstrated background in management required
- Theater/Entertainment/Project management background strongly preferred
- Excellent MS Office Suite (Excel, Word, PPT, Outlook)
- Comfortable in Keynote and Google Sheets
- Self-motivated and able to work efficiently with a remote team on multiple projects at once
- Exceptional organizational and problem-solving skills
- Detail oriented, able to thrive in a fast-paced, constantly changing environment
Job Type: Full-time
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