Position: Office Manager and Bookkeeper
Location: Grand Junction, CO
Type: Full Time
Typical Hours of Operation: 7:00 a.m. - 5:30 p.m. may be adjusted seasonally or as needed (some overtime)
Wage: $22.00 - $25.00 per hour DOE
Reports To: Manager and/or Operations Manager
Location: 2216 S. Broadway Grand Junction, and generally Grand Junction area travels

Redlands Water and Power Company (RW&PC) is committed to delivering irrigation water and clean hydro-power electricity for a greener environment. RWPC Seeks to provide excellence in our irrigation services, and we are looking for a full time Office Manager/Bookkeeper to join our team. The ideal candidate will be a self-starter and have proficient knowledge of all aspects of bookkeeping, as well as excellent verbal/ written communication skills.

Job Responsibilities:

This position is responsible for providing daily office support and bookkeeping tasks to ensure our company adheres to best practices and requirements for business operations and reporting.
This is a full-time position that will report to the General Manager. Confidentially, efficient time management and attention to detail are essential for this position. The Office Manager will help us stay on track towards organizational responsibilities for the role are as follows:

• Accounts Payable/ using job costing. Paying invoices on-time
• Accounts Receivable/ Invoicing. Entering payments/Deposits/ Collections
• Weekly timecard reconciling and entering payroll
• Maintain all contracts, company files, vendors,and shareholder accounting files
• Scanning of all files into different programs/ manage all programs for the office
• Work up all reports needed for liability and workers comp audits/ work with auditors
• All necessary reports for job costing, loans, banking, etc. Must be able to pull reports at a moment’s notice.
• Reconcile and maintain the petty cash account
• Answer phones in a professional manner and assist with shareholder and public inquiries
• Payroll preparations, calculations, and reporting
• Performs some Human Recourse updates, postings, and other H-R duties such as coordination of separation, health insurance, 401k and other benefit management
• Hands on experience with office machines (i.e. Fax machines, printers, etc.)
• Oversee the general management of the office and administrative duties and streamline administrative procedures
• Communicate with customers and shareholders
• Ensures that RW&PC maintains compliance with all company policies
• Manage Shareholder accounts - prepare reports, reconcile company bank, credit card, loan, and other accounts daily; and processing monthly bank reconciliations for all cash, savings, and credit accounts

• Prepare monthly “Financial Package” for board of directors and management
• Coordinate audits with auditor companies
• Assist with company taxes
• Review insurance reports and rates with managers, including workers compensation, liability, umbrella auto, and others for annual renewals or incidents
• Performs assistance for grant funding documents

Other Occasional Functions of the Position:

• Prepare vendor and contractor 1099’s - Ensure vendors and contractors are provided with proper tax exemption information as needed

• Prepare lien waivers
• Process employee expenses and/or reimbursement forms

Processing Payroll and HR:

• Processing payroll taxes
• Colorado Withholding and Colorado Unemployment insurance
• Address issues and questions regarding payroll from employees
• Knowledge of legislation and regulations regarding payroll
• Process payroll and check using QuickBooks software
• Perform background checks, schedule drug and alcohol testing and process applications and employee separation documents. Schedule drug screens and manage Random Drug

Screen Tests

General Office Duties:

• Answer inbound phone calls promptly during business hours. Updates and make changes to automated phone system as needed

• Pre-screen incoming calls and vendors in a proper manner and appropriately forward or handle as needed

• Respond to voicemails
• Manage and respond to inbound email correspondence or forward accordingly
• Greet customers and all other visitors to the office promptly and professionally
• Oversee proper filing of daily work orders, purchase orders, and receipts
• Manage inventory and logging of assets
• Order supplies as needed
• Send out and receive mail and packages
• Type, edit and proofread contracts as requested
• Maintaining a large vehicle/equipment list
• Set up job/project files both electronically and hard copies
• Make payments for lease/financed equipment online or by check

• Maintain business accounts online through portals for vendors and suppliers and other online accounts as required

Authority To: Make decisions for general bookkeeping, limited purchases, limited signing as company representative, etc.

Supervision Exercised: Daily as needed for other full or part-time office assistant if that position is in place.

Job Requirements:

• Required Drug Screening; Pre-employment and random
• Background Screening
• MVR report clearance per company insurance guidelines
• High School Diploma
• Associates in Accounting (preferred)
• 3+ years proven bookkeeping experience
• 3+ years of experience and proficient in Quickbooks Desktop Pro
• 3+ years of experience and proficient in Access
• Experience with bookkeeping, payroll, receipt, and payment tracking
• Proficient with MS Office/ excellent skills in Excel
• Previous experience as an Office Administrator or Bookkeeper
• 3+ years experience in AR & AP
• 3+ years experience in business and job cost accounting is a plus
• Valid Colorado Driver’s License

Knowledge, Skills, and Abilities:

• Ability to become or are already a public notary
• Detail-Oriented, organized, consistent, dependable, and honest
• Analytical/ data-driven mindset; good with numbers and spreadsheets
• Must be a self-starter and have the ability to work independently and comfortable working solo and interacting with employees & customers
• Provide excellent customer service
• Ability to efficiently manage time and deadlines
• Microsoft Office proficiency in (Word and Excel)
• Excellent presentation, written and verbal communication skills in English, with demonstrated proficiency in composing written communications and speaking over the telephone

• Ability to read analyze and interpret financial reports and contract documents
• Proficient use of Ten-Key calculator

• Professionalism in appearance and demeanor with a positive attitude
• Strong organizational skills and ability to coordinate multiple tasks in a fast-paced environment
• The ability to communicate information and ideas clearly

Benefits:

• Vacation Pay and 7 Paid Holidays (6 Fixed and 1 Floating)
• Some work from home may be available under certain circumstances
• Company medical insurance premium for emplyee 100% paid (additional insurance for their dependents may be available at cost to employee)
• Retirement 401(k) plan with company contributions match of up to 5%

Work Schedule:

• 8 to 10 hour daily shifts
• Monday to Friday (or 4 x 10/hour days)
• Monthly Board (BOD) Meeting (evenings 4 - 7 p.m.) if required
• Typical work Day hours 7:00 a.m. - 5:30 p.m.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Ability to commute/relocate:

• Grand Junction, CO: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 3 years (Required)
• Access: 3 years (Required)
• QuickBooks: 3 years (Required)
• Administrative: 3 years (Required)

License/Certification:

• Colorado Driver's License (Required)

Work Location: One location

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