About Jacques M. Levy & Co.:

Jacques M. Levy & Co. is a reputable and well-established New York-based accounting firm that provides comprehensive financial services to a diverse range of clients. With 100 years of operation in the industry, we pride ourselves on delivering exceptional accounting solutions and personalized service to meet our clients' needs. We are committed to fostering a collaborative and professional work environment where our employees can thrive and grow with our firm.

Office Manager/Bookkeeper Job Description:

Jacques M. Levy & Co. is seeking a highly organized and detail-oriented individual to join our team as an Office Manager/Bookkeeper. In this critical role, you will be responsible for ensuring the smooth operation of our office and maintaining accurate financial records for our firm. You will play a vital part in managing administrative tasks, coordinating office operations, and performing bookkeeping duties. Additionally, you will be the friendly face of the office, creating a warm and welcoming environment for our staff and clients. We are looking for a candidate with exceptional interpersonal skills, strong organizational abilities, and a genuine passion for providing outstanding customer service.

Responsibilities:

1. Oversee daily office operations and ensure efficient functioning of administrative processes

• Manage and coordinate office activities, including managing schedules, arranging meetings, and maintaining office supplies.
• Ensure that office facilities are well-maintained.
• Streamline administrative processes to improve efficiency and productivity.

2. Coordinate with external vendors, and clients as necessary

• Communicate with vendors to ensure timely delivery of goods and services.
• Maintain positive relationships with clients, addressing their inquiries and providing assistance when needed.

3. Manage office supplies and inventory, and make purchases as necessary

• Monitor office supplies inventory and order replenishments as required.
• Maintain accurate records of inventory and ensure cost-effective purchasing practices.

4. Handle incoming calls, emails, and other correspondence, redirecting or responding as required

• Serve as the first point of contact for incoming calls and emails, providing professional and helpful assistance.
• Redirect calls and messages to the appropriate individuals or departments.

5. Support the team with various administrative tasks as needed

• Provide general administrative support, including typing, filing, and data entry.
• Assist with preparing and proofreading documents and reports..

Qualifications:

• Proven experience as an office manager or bookkeeper, preferably in an accounting or finance environment
• Proficient in using accounting software and bookkeeping tools (e.g., QuickBooks, Excel)
• Excellent organizational and time management skills with the ability to prioritize tasks effectively
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• A proactive and self-motivated approach to work

Note: Jacques M. Levy & Co. is an equal opportunity employer. We value diversity and inclusion and encourage individuals from all backgrounds to apply.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Overtime

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Great Neck, NY 11023: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience (Preferred)
• Microsoft Office (Preferred)

Work Location: In person

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