TASKS AND DELIVERABLES
OPERATIONS COORDINATOR

NANCY J KELLEY + ASSOCIATES

HYBRID AND CONTRACT POSITION

POSITION SUMMARY

Nancy J Kelley + Associates (NJK+A) is hiring a well-organized Operations Coordinator for a hybrid position that will provide support for the President of NJK+A and clients of the firm. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

The Operations Coordinator supports all the President’s scheduling, email/phone follow-ups, and other coordination and executive support in other areas as needed. In addition, the Operations Coordinator will support our client’s project teams with scheduling, email/phone follow-ups and other coordination as needed. This is a highly visible and unique opportunity to work at the ground floor of life sciences and innovation in New York City and beyond, helping to shape NJK+A, the life science industry, and the NYC region.

PROFESSIONAL RESPONSIBILITES

• Serve as the right hand to NJK+A President & CEO Nancy J Kelley, managing scheduling, communications, and other executive support
• Manage calendar for President of NJK+A
• Provide Agenda for Team Meetings
• Provide ad hoc support for office management, including facilities and IT management, supplies, and expense reimbursements
• Assist with client invoicing
• Facilitating communications among all team members and contractors in company
• Set up proposals for new prospect leads
• Create outlines and presentations
• Create and maintain user and system documentation, including guides, templates, process flows

PROFESSIONAL QUALIFICATIONS

• You are self-motivated, willing to roll your sleeves up to work collaboratively and effectively in a cross-functional team environment.
• The ability to see the big picture while taking care of the details is a critical qualification
• Time management and ability to meet deadlines
• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.
• Verbal and written communication skills
• Attention to detail and accuracy in work product are a must!
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills

REQUIREMENTS:

• 3-5 years of consistent professional work experience
• Bachelor’s degree
• Proficient computer skills which would include MS-Office applications, Dropbox, related Social Media tools such as Hootsuite and Canva, Project Management Tools like ClickUp and CRM system: Affinity and Zoom Info, Event and Email Campaign Systems such as Eventbrite and Mailchimp.
• Position reports to President of NJK+A
• Well-developed verbal and written communication skills

EDUCATIONAL REQUIREMENTS:

• Bachelor’s degree

COMPENSATION:

• Contract
• Hybrid
• 35 Hours / $35 - $40 per hour based on experience

CONTACT DETAILS

• Please submit your cover letter, resume/CV and compensation expectations

ABOUT NANCY J KELLEY + ASSOCIATES (NJK+A) (www.nancyjkelley.com)
Nancy J Kelley + Associates (NJK+A) builds things that matter for science and medicine in order to solve some of the world's most intractable problems. The firm is committed to delivering scientific and medical breakthroughs, whether by advancing translational genomic research that has the potential to cure human disease and improve quality of life or by facilitating ways that we can feed, fuel, and heal the world through technological innovation in biology.

This work has been featured in The New York Times, The Washington Post, Time,
Nature, Science, Forbes, Wired, STAT, MIT Technology Review, Huffpost, Fast Company and BioTechniques, amongst other publications. (https://nancyjkelley.com/nancy-in- the-news/).

NJK+A focuses on five major areas, all advancing the development of Frontier
Technologies (https://nancyjkelley.com/services):

• Creation of Game-Changing Institutions,
• Design, development, and construction of Life Science Real Estate Environments,
• Evaluation of Frontier Technologies,
• Ground-Breaking Research, and
• Community Engagement through Major Meetings and Workshops.

The firm has experience in every function of building, growing, and scaling organizations/ projects from strategic planning to executing a grand strategy. This experience includes starting, growing and restructuring organizations, raising capital, recruiting diverse management teams, creating and implementing strategic plans, scaling operations, developing data warehouses and marketing and branding.

NJK+A has also successfully managed and negotiated large, complex, public/private healthcare and research-related transactions with extensive public approval processes, design and construction programs, zoning and related legal documentation.

NJK+A has been working on the development of the NYC life science cluster since its inception in the early 2000’s. Through this work, NJK+A has established relations with companies, academic institutions, corporate organizations and non-profits throughout
NYC and is known for tackling large projects successfully in a difficult environment.

ABOUT NANCY J KELLEY
Nancy J Kelley, JD, MPP (https://nancyjkelley.com/nancy/), President & CEO of Nancy J Kelley + Associates, is a nationally recognized executive who has driven key strategic initiatives in science and medicine for over 20 years. She has a deep understanding of the healthcare, life science, and research fields and has in-depth knowledge of the related legal, business, government, non-profit and academic sectors in NYC and across the country.

Ms. Kelley's prior leadership history includes work in scientific institutions, life science companies and life science real estate development. She is a Founding Member of NYC Builds BIO+. She was a member of the Founding Leadership team of the international scientific project GP-write and the associated Center of Excellence for Engineering Biology, and helped to launch the Biodesign Challenge. Ms. Kelley was the Founding Executive Director of the New York Genome Center and a lead executive in the development of the East River Science Park (now, Alexandria Life Science Center) in Manhattan. She has overseen major development projects for clients such as Harvard's McLean Hospital, NIH, Johns Hopkins, and MIT.

Ms. Kelley also acquired years of experience in growing life science companies from start-up through development into established enterprises as a former corporate securities partner at the Boston law firm of Hale and Dorr (now Wilmer Hale).

Ms Kelley has served on Boards for the New York Genome Center, The Jackson
Laboratory, Beth Israel Deaconess Medical Center, and the Whitehead Institute.

She holds an AS from Manchester Community College, a BA from Yale College, a JD from Harvard Law School and an MPP from Harvard Kennedy School. She has been appointed both a White House Fellow and Truman Scholar.

Job Type: Contract

Pay: $35.00 - $40.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
All candidates should be vaccinated in order to present themselves on-site.

Ability to commute/relocate:

• New York, NY 10007: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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