Program Administrator Job at Yale University
Program Administrator, YPCCC
Environment School - Yale Program on Climate Change Communication
81585BR
University Job Title
Program Administrator
Bargaining Unit
None - Not included in the union (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Administration & Operations
Compensation Grade Profile
Associate (22)
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Administration
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Worksite Address
205 Prospect Street
New Haven, CT 06511
New Haven, CT 06511
Work Model
Hybrid
Position Focus:
Provides administrative and operational support for the Yale Program on Climate Change Communication (YPCCC), coordinating among 18 staff, in particular, the director. May serve as project manager for select YPCCC initiatives.
Based at the Yale School of the Environment, we conduct scientific research on public climate change knowledge, attitudes, policy preferences, and behavior, and the underlying psychological, cultural, and political factors that influence them. We also engage the public in climate change science and solutions, in partnership with governments, media organizations, companies, and civil society, and with a daily, national radio program, Yale Climate Connections. The Program Administrator reports to the Director and will work closely with the broader YPCCC team of 16 to 18. The ideal PA is organized, detail-oriented, and passionate about coordinating the growing project docket of the YPCCC and supporting the development of the unit. The successful PA will play a critical role in supporting a growing program that is increasingly global in its networks and impacts. Supports the Director in assigning and delegating tasks. Organizes Director's email. Coordinates schedule and calendars for the YPCCC team. Assists with travel arrangements. Takes notes/Salesforce entries. Interacts with staff to gather information and/or provide requested information (support project management, e.g., maintain Smartsheet). Provides report writing support. Provides grant writing support. Provides appropriate information when necessary, during periods of Director unavailability. Assists Director with, and oversees the organization and coordination of, team meetings, conferences, events. travel, etc. Prepares and collects documents and materials. Arranges and prepares agenda / materials. Take meeting notes. Screens, directs, and responds to all external inquiries or correspondence by obtaining and furnishing information (climatechange@yale.edu). Coordinates requests for media interviews.
Based at the Yale School of the Environment, we conduct scientific research on public climate change knowledge, attitudes, policy preferences, and behavior, and the underlying psychological, cultural, and political factors that influence them. We also engage the public in climate change science and solutions, in partnership with governments, media organizations, companies, and civil society, and with a daily, national radio program, Yale Climate Connections. The Program Administrator reports to the Director and will work closely with the broader YPCCC team of 16 to 18. The ideal PA is organized, detail-oriented, and passionate about coordinating the growing project docket of the YPCCC and supporting the development of the unit. The successful PA will play a critical role in supporting a growing program that is increasingly global in its networks and impacts. Supports the Director in assigning and delegating tasks. Organizes Director's email. Coordinates schedule and calendars for the YPCCC team. Assists with travel arrangements. Takes notes/Salesforce entries. Interacts with staff to gather information and/or provide requested information (support project management, e.g., maintain Smartsheet). Provides report writing support. Provides grant writing support. Provides appropriate information when necessary, during periods of Director unavailability. Assists Director with, and oversees the organization and coordination of, team meetings, conferences, events. travel, etc. Prepares and collects documents and materials. Arranges and prepares agenda / materials. Take meeting notes. Screens, directs, and responds to all external inquiries or correspondence by obtaining and furnishing information (climatechange@yale.edu). Coordinates requests for media interviews.
Essential Duties
1. In support of the overall mission, plans, directs and oversees programmatic activities. 2. Develops, implements, and maintains operational policies and procedures. 3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program. 4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. 6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program. 7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops and manages the program's operating budget. 9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 10. May perform other duties as assigned.
Required Education and Experience
Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Excellent verbal and written communication.
Required Skill/Ability 2:
Service leadership orientation skills.
Required Skill/Ability 3:
Customer service skills.
Required Skill/Ability 4:
Contact and schedule management skills.
Required Skill/Ability 5:
Proven ability to work with Google Docs, Office, and constituent relationship management tools such as Salesforce and Zoom.
Preferred Education, Experience and Skills:
Experience in a program administration role. Experience managing and coordinating activities of staff. Experience developing and implementing calendar systems. Familiarity with academic culture and environmental issues and climate change a plus.
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
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