The Wedding Sales Administrative Assistant will assist in day-to-day sales and marketing activities, as well as attend wedding shows and special events. Must be a self-starter and highly organized with exceptional time management skills and the highest levels of integrity and accountability.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Answer office calls, direct call to appropriate party, check and take voicemails
• Log and communicate with wedding leads daily
• Create tour folders and swag bags to prepare for tours
• Support wedding sales manager with writing proposals and contracts as needed
• Process definite contract turnovers to catering and event management team
• Assist in social media content management including the creating of and scheduling of Blog Posts, Facebook, Instagram, Pinterest, and YouTube
• Assist in basic maintenance of the wedding website
• Willingness to conduct venue tours in the sales manager's absence
• Represent Mission Inn at local Wedding Shows
• Work with wedding sales manager on special events including but not limited to open houses, photoshoots, and industry networking events
• Act as a brand ambassador by actively networking and seeking marketing opportunities to expand clientele
• Manage the wedding sales office calendar and appointments
• Liaise between other departments and the client to provide the service most suitable to the client's needs, cost, and time restraints.
• Other duties as assigned by the management

Required Skills/Abilities:

• Demonstrate interpersonal, communication, and organizational skills
• A passion for delivering exceptional guest/client service experience
• Attention to detail and the ability to multi-task and meet deadlines
• Enthusiastic, self-aware, and the ability to problem-solve on the spot
• Ability to work within a team environment
• Professional appearance
• Proficient in All Social Media, WordPress Blogging, Canva, Excel
• Must be able to work weekends and a flexible schedule as demand dictates
• Must have a valid driver's license and a good driving record

Education and Experience:

• Bachelor's degree preferred but not required
• Minimum of 1 year of experience in a Hotel administrative role or 2 years in a non-Hotel administrative role
• Experience working with a PMS or CRM software
• If applying as internship or co-op must currently be enrolled in and working towards a degree in either event management or digital marketing

Environment:

Indoors, carpeted, climate-controlled office environment.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of standing and walking
• Must have excellent manual dexterity, fine motor, and gross motor control skills, hand/eye coordination, near and far vision, color recognition, hearing.
• Continuous repetitive motions such as climbing stairs, balancing, stooping, kneeling, crouching, bending, stretching, and twisting or reaching.
• Must be willing to begin work some days in the early morning hours and other times remain at work late into the night depending on the event.
• Must be able to push, pull, or lift 40 pounds occasionally and up to 25 pounds regularly.
• Ability to work any day/shift; evenings, weekends, and holidays
• Ability to work on-call as needed
• Maintain a neat, clean, and well-groomed appearance
• Must possess hearing, visual and sensory abilities to observe and detect emergencies.

*** By applying for this position, you are affirming that you can perform all the essential job functions of this position, with or without reasonable accommodations. The essential job functions are the major job tasks that any person in this position must be able to do. ***